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| " The FDM4 Purchase Order module manages the planning, ordering, and receiving of inventory into one or more warehouses.This module also facilitates the returning of inventory to a vendor.The FDM4 Purchase Order can be used by itself or in conjunction with other FDM4 modules. " |
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- Purchase Order creation and adjustment procedures
- Purchase Order receiving procedures
- Vendor Return authorizations and shipping procedures
- Purchase Order Approval System
- Proposed Purchase Order system that will suggest quantities of items that require purchasing based on the Item's On Hand quantity minus any Committed Values plus any On Order quantities. This value is compared with the Item's Desired Instock Quantity, and if it falls below this quantity, the system will suggest the user purchase the item up to the desired quantity. The system will create Purchase Orders that can be adjusted for each of these items for the Primary Vendor that is set up on the Item's Master file.
- System handles the ability to specify the "Multiple purchase quantity" that must be used when goods are being purchased from a Vendor.
- Intelligent Purchasing procedures that utilize the principles of Gordan Graham when suggesting quantities for Purchasing.
- Purchasing Module is fully integrated with the Accounts Payable, Inventory Control, General Ledger, and Order Entry modules.
- Receiving of goods purchased is completed in real-time, in other words, the goods are available for sale, and are reflected in the inventory balances that are displayed in the Order Entry screen as soon as the goods have been fully received in the system.
- Accommodates Just In Time purchasing according to Gordon Graham
- Ability to set purchase parameters
- Categorizing of POs as: vendor, standing, proposed, and quotes
- Specify special "ship-to" address for drop shipments
- Standing POs are a template of a common order to a vendor
- Multiple costs per individual vendor for the same item with lead time by vendor by item
- Inquiries and custom reports on new and existing POs
- Detail PO audit
- Reports vendor voucher/ PO variances by warehouse
- Reference file to maximize warehouse transfers and volume purchases
- Allows adjustments by warehouse prior to creating POs
- Stores order date, ship date, expedite date, and promise date
- Lead time calculations
- Serial number invoicing
- Authorized path of replenishment indication code in the inventory
- Quotes can be converted to an actual PO by changing one code
- Purchasing kit configurations
- Allows lot/bin selection in purchasing/receiving
- Displays by warehouse, for any range of dates, all vendor receipts and returns with corresponding customer orders
- Vendor performance report based on delivery, price, and quality
- Ability to set the individual 13 ABC classifications for any period/year range by warehouse
- Automatically calculates the 13 ABC classifications by warehouse
- Safety stock percentages by class
- Ordering of non-stocked items
- Inquire/Report/Maintain exception items
- Check current stock levels (on-hand, committed, on-order with expected receipt, and YTD status) for any item by warehouse when entering a line
- Ability to enter the vendors item number and the system will automatically find your item number
- Items may be selected for purchase by item number as well as vendor, buyer, name, or category
- Ability to enter price increases from suppliers with the ability to store effective dates of these price increases (a message appears for all items which have a future price increase pending showing the effective date and amount of the increase)
- The purchasing/receiving program will flag all line items that correspond to individual customer order line items displaying customer name and telephone number
- Item and vendor reference files have unlimited comment lines for many different types of comments
- User can select date history range for the system to use in order to calculate proposed POs
- Allows reviewing the automatic proposed PO file by vendor, buyer, category, or item number
- Direct faxing of a PO from every terminal
- Send POs via EDI
- All past POs and RMAs can be printed or faxed at any time
- Return any item from any warehouse and specify credit due and any return fees
- POs may be transmitted to any value added network with various communication protocols without human intervention
- System calculates expected receipt date which can be edited
- Specify delivery to any warehouse and receipt date at any line level
- Automatic scan of the customer open order file and automatic match of all items that are being received with the same items that have been committed on customer open orders due for shipment, as well as printing an expedite report
- Automatic PO receiving match to purchase order
- Partial receipts and variance
- Unvouchered receipts list by item account
- Accrual of landed cost at purchasing/receiving
- Accrues landed cost pertaining to the individual line items for each PO
- Automatic reversal of accruals
- RMAs for damaged, over shipped, incorrect parts, and warranty replacement
- Ability to match RMAs in purchasing/receiving
- Accrual of landed cost at purchasing/receiving
- Accrues landed cost pertaining to the individual line items for each PO
- Automatic reversal of accruals
- RMAs for damaged, over shipped, incorrect parts, and warranty replacement
- Ability to match RMAs in purchasing/receiving
- Return any item from any warehouse and specify credit due and any return
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